Summary of Camp Leader
Prior To Camp
1. Pay $200 deposit by March 1st
- Supply e-mail contact information
- Obtain registration web site username and password
2. Promote camp with scouts and parents
- Promotion should be done throughout the year with a specific focus in
March and April
- Promotional brochures are available on our web site
3. Attend a Summer Camp Leaders’ Orientation Meeting (mid to late
- Obtain and read all camp guides and additional information
- Sign up for activities at the meeting. Additional activities
registrations and changes can be completed through our web
site after April 1.
- Obtain camp promotion brochures as needed from Council Service Center
4. During April, correspond with parent and Scouts on camp details
5. File scholarship forms with the Council Service Center for any
Scouts seeking financial assistance
6. April/May – collect camp fees and transmit to the
- Collect (and retain, do not send to Council) money for troop pictures
- Collect funds for other activities that the troop or Scout will be
participating in (horsemanship merit badge, caving, whitewater rafting,
7. Starting April 1st, register those Scouts paid in full for
advancement utilizing the system on our web
site. Ensure that
the required unit roster information is input into the registration system
correctly. (For the protection of our Scouts and Leaders, this is a secure
system) This information will need to be inputted before registering a boy
8. Register all adults who are attending camp using web based
system. In 2008 all adults must be registered prior to attending camp so
that we may run them through the NY State Sexual Offender Registry as
required by the Health Department.
9. Encourage Scouts to read the merit badge booklets and complete
any requirements that must be done before camp to complete the badge.
10. Complete a blue merit badge record card for each badge that each
Scout is taking and bring with you to camp.
11. Arrange transportation for the Scouts to and from the Read Scout
- If Scouts are utilizing the council bus transportation, collect the
bus fee for the trip in each direction. Transmit fees and pertinent
information to the Council. Confirm the number of youth taking the bus
by the Monday before your arrival at camp, preferably using the online
12. Check that all necessary paperwork is complete.
- Medical Forms: Pay particular attention to the immunization record.
Check that all information is complete. Allergies must be identified.
- Necessary permission slips are properly completed.
- If a Scout is staying more than seven nights, all meningitis
paperwork is complete
1. Adhere to the 1:00 PM to 4:00 PM Sunday check-in time
2. All cars must be parked in designated parking area. No vehicles
are allowed in campsites or parked on the roads
3. Completed paper work is handed in.
- Medical forms will be reviewed by the health officer for completeness.
4. Two deep leadership is on site at all times. In cases where two
deep leadership is not available, the camp director will supply a staff
member over 18. They will be an extra charge for this.
5. All leaders attending camp have participated in youth protection
- Youth Protection training will be offered on Mondays. Attendance is
mandatory for leaders without a current card.
- One on one contact between adult s and Scouts is not permitted except
between a parent and his/her son. Personal conferences with Scouts must
be conducted in view of other scouts and adults.
- Adult leaders must respect the privacy of youth members in situations
such as changing into swim trunks or taking showers.
6. Sunday evening: all activities and advancement schedules should
be confirmed. Any changes should be agreed upon and communicated.
7. Scouts and leaders will receive a wristband, which must be worn
all week. Late arrivals need to register with the Central Office and receive
a wristband and swim test.
8. Attend scheduled camp leader’s meetings.
9. Scouts are to be adequately supervised during their stay in
- The buddy system should be explained and enforced.
- At a minimum, Scouts should be accounted for at meal times and at
- Scouts should not be left unsupervised in campsites.
- Periodic checks should be made throughout the day and evenings to
assure the Scouts are where they should be.
- The advancement schedule and activity schedule reports from the
registration system can be used for this purpose.
10. Assist the Camp Director or staff, time permitting, with
program or service projects.
11. Visitors other than those on Sunday and Saturday check in with
the Central Office and obtain visitors badges.
12. Visitors participating in meals pay the appropriate
13. Assist the camp staff to improve our camp by having each unit
leader and the senior patrol leader
complete a camp evaluation form.
14. Be prepared for Friday checkout with the business manager.
- Be on time for your appointment.
- Bring the troop checkbook to settle open items.
- Have all the appropriate paper work, receipts and any other necessary
information with you.